Travelling on business can be an expensive affair so in this article we offer tips to help you cut expenses when you’re on a business trip.
Saving money on hotel costs
Booking mid-priced hotel rooms rather than higher end accommodation can help to cut costs. There’s often no need to pay for top of the range accommodation, as 3 star rooms in many hotels are more than suitable for business travel and provide free wi-fi, breakfast, and access to meeting rooms. Just make staff aware that the company will not cover extra costs, to ensure that they don’t raid the mini bar or order room service during their stay!
Another way of cutting hotel room costs is to try and negotiate prices. Some hotels offer corporate discounts so it’s always worth mentioning that you’re travelling on business when booking. Should informing the hotel that you’re on business not win you a discount, you could try mentioning that you’re considering booking a room with a nearby rival. This can often be enough to persuade the hotel to lower their price.
Saving money on transport
Booking travel arrangements as far in advance as possible can help to lower costs, as prices for rental cars, train and aeroplane tickets are usually higher the nearer you book to the date of travel. Plan well in advance and grab those cheaper travel prices early.
If you need to book a rental car, shopping around for a smaller, local vehicle rental company rather than booking with one of the large corporations can help secure competitive prices and flexible terms. Companies like Mayday Vehicle Rentals offer flexible corporate accounts allowing you to take delivery of cars as and when you need them. This saves your company the expense and hassle of maintaining, cleaning and refuelling vehicles whilst providing your employees with a comfortable but affordable way to take business trips.
Saving money with technology
Utilising technology means that your employees may not even have to take a business trip. High quality video conferencing is now an affordable option for most businesses and having your staff conduct meetings remotely could help to save your business a lot of time and money.
However and wherever you’re traveling on business, we wish you a pleasant and productive trip.
